Bee Hive Ballroom Rental Contract
The Bee Hive Ballroom comprises the main ballroom, Speakeasy Parlor, restrooms for each, Green Room and catering kitchen. Capacity for the Ballroom and Green Room is 120 for non-formal seating. 100 for sit-down dining. The Speakeasy Parlor may seat 25. These capacities may be reduced depending upon layout and any state health restrictions in effect on the day of the event.
A motorized chair lift enables access to the Bee Hive Ballroom and Speakeasy Parlor (250-lb. weight limit). A Ballroom staff member will accompany anyone needing the lift. If you have special requests notify us prior to the event date. We are happy to provide extra attention to those who need a bit of help. An extra wheelchair is available on our second level.
Smoking is not allowed anywhere in the building. Smoking is only allowed street side in front of the building. No smoking or lounging on the fire escape.
The main exit for the Ballroom and Speakeasy Lounge is the entrance at the front of the building. If the exit is unusable there is an emergency exit near the restrooms. This is to be used for emergencies only and it is not intended for regular use. Please do not open the rear door access to the emergency stairway.
Setup, Decorating and access
Decorating may be done one hour before and cleanup must be completed 30 minutes after the event. We will set up chairs and tables to your preferred layout if notified at least one week ahead of the event. Notify us close to the event as we will always allow extra free time to set up and take down if no other conflicting events are scheduled.
Maintaining our preserved historic space is important to us. Temporary decorations must not harm the walls or floors and hanging anything from the tin ceiling is prohibited. No nails, hooks, screws, or pins may be used. Candles must be enclosed in a glass holder. No bubble or fog machines are permitted. Dance wax or compound, or any substance, may not be spread on floors. The use of glitter and other hard-to-clean decorations are prohibited.
Clients are required to remove all items they bring in. All tables must be cleared and all trash must be put in the provided containers. All decorations must be removed. Ballroom staff will remove the tablecloths and chairs and do any further cleaning. In the event of a late Saturday wedding, it may be possible to gain access for final removal/cleaning on Sunday in consultation with the manager.
Tables, Chairs, AV Equipment, Kitchen
*We will provide 6' and 8' tables with seating for up to 100 people. Black tablecloths are available free of charge. Any seating for more than 100 will need to be rented by the renting party.
*We will provide a PA system/microphone and jack for use of your personal AV devices. We have a public-address system with microphones and inputs for personal music. Live music and DJs can use the equipment if we are notified in advance to make sure we have a tech in house. We can also arrange for video equipment. We are licensed to provide live artists who perform music licensed by ASCAP. Please inform us of any music requests at the time of booking. Any performer must sign and abide by our music contract.
*The catering kitchen is available for the use of renter and/or their hired caterers. You may bring in your own food, although our on-site cooking facilities are only available for licensed food preparation. There are no dishes or utensils available. We can provide a list of local caterers.
Wedding Ceremony/Reception Event
In the event that you plan general seating for a wedding ceremony followed by table setup for a reception, you will be responsible for setting up the tables before the reception, with help from staff if available. Often wedding guests retire to the Tap Room downstairs while setup occurs for the reception.
The Ballroom has a bar with 4 taps hosting Worth Brewing beers. Additional Worth Brewing Beers are available in the Tap Room downstairs and can be included with your tab. We also have wine, hard cider, non-alcoholic beer, gluten-removed beer, root beer, soda and malt beverages available. State law prohibits liquor in a brewing facility. Anyone found in possession of liquor will be asked to leave the premises. Any beverages, alcoholic or non-alcoholic, must be purchased through Worth Brewing Company. Let us know if there is a special item you would like us to provide and we will order it for your event. In the case alcohol other than noted above is found on premise during an event you will be fined $100 per instance/per person. Please notify your guests to not bring outside alcohol on premise--our license depends upon your cooperation.
Worth Brewing is a family-friendly establishment in the taproom and ballroom alike. All groups must have adequate adult supervision. We do encourage bringing table games and activities for the underage guest.
After your event we will inventory glassware, chairs and sound equipment as well as inspect the space for any damage. Any damaged or missing items will be charged to you for the repair or replacement of the items. If a professional cleaning service is required, you will be responsible for paying for the service in full. All guests, DJ's and caterers must vacate by the end of the time on your contract.
Down payment, Gratuity, Cancellation and Final Payment
50% of the total rental fee must be provided with a signed rental agreement to reserve any space. Gratuity for the bartender is $75 for a 4-hour reservation, $100 for an all-day package (bartender service is 5 hours) and is due the day of the event. This is in addition to the rental cost for the room. If preferred by the client, a “tip jar” will be employed. If the total tips collected do not meet the minimum $75 or $100 total, that amount will be added to the final client payment, due the night of the event.
Cancellation Policy as of March 2021.
Because of the uncertainty related to the COVID 19 outbreak we have amended our cancellation policy. Any cancellation may be made for any reason without loss of deposit if the event is rescheduled to a later date. The deposit is refundable only if cancelled 180 days prior to your event with a $100 service charge. Up to $250 is refunded if cancelled 60 days in advance. Deposit is non-refundable upon cancellation within 60 days of the event.
You agree to indemnify, defend, and hold Worth Brewing Company, its landlord, building owners, officers, employees, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees, and agents of alcoholic beverages at Worth Brewing Company.
In the event Worth Brewing Company, its landlord, building owners, officers, employees and/or agents, are required to file any action in court to enforce any provisions of this agreement, Renter agrees to pay Worth Brewing Company, its officers, landlord, building owners, employees and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Worth Brewing Company, including all collection expenses and interest due.
I hereby acknowledge that I have read the above rental agreement and foregoing terms and conditions and I agree to the terms and conditions.
Renter Name: __________________________________________________
Options selected: Bee Hive Ballroom, tables, black linens, sound system, ________________________________________________
Minimum tab: Beer Tab; $_______
Gratuity for bar service; $_______
separate tab for wine/cider/soda in the amount of $______
Check or CC #: _____________________________________
Event Date: ___________ Time: ____________________________________________________________
Number of guests: _________
Renter Signature: _______________________________________________
WBC Signature: ________________________________________________
For reservations or information, contact:
Worth Brewing Company
P.O. Box 42
Northwood, IA 50459
Additional notes regarding the reservation should be written below: